Development Associate

Job Description

Job DescriptionThe Development Associate works closely with the Development Team (Chief Strategy and Development Officer, Senior Grant Writer, and Development Consultants) to plan and implement overall fundraising strategy for foundation and corporate giving. The Development Associate is responsible for development department support and administrative duties. The Development Associate researches grant opportunities, assists with writing Letters of Intent and with assembling grant proposals, assists with writing reports to funders, manages schedules and appointments, and coordinates meeting materials as needed. The Development Associate handles correspondence, maintains files, and serves as a liaison to the executive office and board members. The Development Associate will support activities such as special events, community relation activities, newsletter, and the annual report. The Development Associate engages in details of a confidential and critical nature and conducts themselves with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment.

Benefits:

• Free Medical, Dental & Vision
• 13 Paid Holidays + PTO
• 403 (B) retirement match
• Life Insurance, EAP
• Tuition Reimbursement
• Flexible Spending Account
• Continued workforce development & training
• Succession plans & growth within

Qualifications/Licensure:

Education:

• BA/BS degree required
• Masters Degree preferred
• Experience in the health care field preferred
• Experience writing grant proposals and funding reports preferred but not required

Skills and Experience:

• Exemplary verbal and written communication skills.
• Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships.
• Ability to maintain confidentiality of sensitive information.
• Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate.
• Ability to adapt to a fast-paced environment and work responsively under pressure to meet deadlines.
• Having a great attitude and being a team player.
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
• Excellent problem solving skills.
• Ability to prioritize workload/multiple requests based on own judgment of importance/need to the department.
• High level proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), G-Suite, and Adobe Acrobat

Responsibilities:

Performs a combination, but not necessarily all, of the following duties:

Institutional Giving

• Work with various departments across agency to gather grant supporting documents.
• Prepare grant packages for submission to funders.
• Work closely with the Development Team to align grant proposals with needed areas/projects and write grant reports with results data generated by St. John’s program staff.
• Research funding sources to identify potential private and public funding sources. Acquire necessary funding guidelines and strategize optimal fit between funder interests and agency programs and goals, examining foundation 990's and websites as needed.
• Cultivate prospective and on-going foundation and corporate funding sources in coordination with Development Team and Board efforts.
• Establish and maintain regular communication with foundation and corporate funders via Internet, mailings, phone contact, and meetings, as appropriate. Attend bidders conferences and institutional donor meetings as appropriate.
• Apply the organization's overall and program budgets to develop budgets for specific funders.
• Assist with preparations for foundation site visits.
• Manage grant database.
• Review grant contracts for relevant reporting and payment details, share notice of award and grant details with project leads and Finance department, and facilitate internal grant kickoff meetings.
• Maintain development department calendar of grant and report deadlines.

Administrative Support

• Manage complex calendars, including internal meetings with executives, and external meetings with executives at partnering agencies, County, State, and Federal agencies.
• Register Development staff for conferences and make travel arrangements including transportation, airfare and lodging. Provide day to day administrative and project support and manage special projects as assigned.
• Interact with senior executives from different agencies including: federal, state, county, legal counsel, and foundations with a high degree of professionalism.
• Take minutes at development meetings as needed.
• Process credit card expense reports for credits issued to Development Department staff and produce purchase order requests for expenses.
• Efficiently manage contracts/agreements that require authorized signature, file, scan document and distribute contract to appropriate departments.
• Assist with preparation of development materials including brochures, newsletters and other promotional items, including website content and miscellaneous donor correspondence, to provide consistent messaging.
• Timely updates to contracts, databases and file documents.
• Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
• Compose and type routine correspondence.
• Organize and maintain file system and file correspondence and other records.
• Order and maintain supplies and arrange for equipment maintenance.
• Coordinate domestic and international travel arrangements for Development staff as well as advisors, consultants and other team members as necessary.
• Assist with federal, county and foundation audits as requested.
• Assist with special projects delegated to the Development Department.

St. John’s Community Health is an Equal Employment Opportunity Employer